How a custom Application Tracker can help every HR Department

Three Industry Leaders Transformed Their Hiring with One Smart Solution

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In today's competitive hiring landscape, managing applications shouldn't be your biggest challenge. Yet for many companies, promising candidates get lost in a maze of emails, spreadsheets, and disconnected systems. At Kwapso, we saw this pattern emerge while working with our long-term client Safety4You. Instead of building just one solution, we recognized an opportunity to create something transformative that could help multiple businesses thrive.

What began as a custom app for Safety4You evolved into a flexible template that we could rapidly customize for companies across different sectors – delivering in days what traditionally takes months, at a fraction of the cost. Through this approach, three diverse Austrian businesses found a solution that changed not just how they hire, but how they grow.

"Creative and solution-oriented co-thinkers," shares Dragana L., Head of HR at Wiener Prater Koidl. "Great product with productive and pleasant collaboration."

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The Universal Challenge: Scattered Applications

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Whether you're hiring ride operators for Vienna's famous Prater amusement park or safety specialists for Austria's railways, the challenge remains the same: applications flood in from everywhere – social media, job boards, company websites – but land nowhere useful.

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One Solution, Three Success Stories

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Wiener Prater Koidl: Streamlining Entertainment Hiring

The iconic amusement park needed to manage seasonal hiring spikes efficiently while maintaining their high standards for guest experience staff.

Safety4You: Adding Medical Compliance

For railway operations, adding mandatory medical checks to the hiring process was crucial. The customized platform now handles over 1,000 applications with specialized status tracking for medical certifications.

HOGO Holding GmbH: Managing High-Volume Recruitment

With nearly 2,000 employees and continuous growth, HOGO needed to handle hundreds of social media applications efficiently.

"Recruiters love working with it," their HR team reports. "More candidates, better overview."

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The Smart Application Management Platform

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Key Features That Make a Difference:

• Unified dashboard for all application sources
• Customizable workflow stages
• Automated response emails
• Team collaboration tools
• Direct actions (call, email, notify) from within the platform
• Application rating system
• Seamless employee data transition

Real Impact Across Industries

The platform's versatility shows in how each company uses it differently:

• Wiener Prater manages seasonal hiring spikes
• Safety4You tracks medical certifications
• HOGO handles high-volume social media applications

"We can finally bring all applicants together in one tool," shares HOGO's HR team.

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The Future of Hiring: AI-Powered Resume Screening

While our custom application management platform has transformed hiring processes, we're taking it even further. By integrating Glide's AI Resume Screener, companies can now automate one of the most time-consuming parts of hiring: initial candidate evaluation.

How AI Transforms Hiring

The integration of AI screening capabilities delivers:

• 80% reduction in initial screening time
• More consistent candidate evaluation
• Automatic matching against job requirements
• Deeper insights into candidate qualifications

Smart Screening in Action

The AI agent seamlessly enhances the existing system:

1. HR teams define their exact requirements for each position
2. Incoming resumes are automatically processed
3. AI analyzes and scores candidates based on experience, skills, and qualifications
4. Teams receive ranked shortlists while maintaining full control over final decisions

For companies like HOGO Holding GmbH, managing high-volume recruitment, this can mean transforming hours of manual screening into minutes of focused decision-making.

Read more about about the AI-Resume Screening

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Beyond Basic Application Tracking

The real power lies in customization. Each company maintains its unique:

• Application workflows
• Team access levels
• Communication templates
• Compliance requirements
• Reporting needs

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The Implementation Journey

What makes this solution particularly powerful is its speed to value. With a template-based approach, each company was up and running within 2-3 days, customized to their specific needs. No complex integration projects, no lengthy training periods – just immediate results.

Looking Forward

As hiring landscapes continue to evolve, our platform grows with our clients' needs. From AI-powered screening to customized workflows, we're committed to making hiring simpler, faster, and more effective across every industry.

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