Custom Application Tracker to help every HR Department
Three Austrian companies transformed hiring in days with a custom application system—faster processes, AI screening, and full clarity for every team.
Hiring Without Chaos: How Three Austrian Companies Transformed Recruiting in Just Days
Managing job applications shouldn’t be harder than finding great people.
But for most companies, recruiting is still a patchwork of emails, Excel lists, and inbox chaos. Promising candidates fall through the cracks, teams lose time, and hiring slows down—before it even starts.
At Kwapso, we kept seeing the same pattern: companies across industries struggling with the same problem. Instead of building a one-off solution, we created something bigger—an application management platform that adapts to any business and delivers results in days, not months.
The result? A recruiting system that helped three very different Austrian companies completely rethink how they hire—and how they grow.
All applications from all channels in one app
The Hidden Problem: Applications Without a System
No matter the industry, hiring today comes with a familiar mess:
Applications arrive from everywhere: social media, job boards, referrals, emails
But they land… nowhere structured
Candidate info gets buried, follow-ups are missed, the team loses overview
And while recruitment is one of the most critical parts of growing a business, most companies still handle it with the same tools they use for invoices or to-do lists.
Hiring is a business-critical process. But it rarely gets treated like one.
One Platform, Three Success Stories
Instead of building one app for one client, we created a modular system that could be adapted to any team, any process, and any volume—fast.
Here’s how three very different businesses used it:
🎡 Wiener Prater Koidl: Managing Seasonal Spikes
As one of Vienna’s most iconic amusement parks, they needed a fast and friendly way to manage seasonal waves of guest-facing staff. Now, every application goes into one clear dashboard. Hiring teams can track stages, send automated replies, and stay on top of dozens of open roles—without drowning in emails.
“Creative and solution-oriented co-thinkers,” says Dragana L., Head of HR. “Great product with a pleasant collaboration.”
🚆 Safety4You: Compliance Meets Clarity
As a certified railway operations company, medical checks and documentation are part of every hiring process. Their customized version of the platform now manages over 1,000 active applications—with clear medical tracking, custom statuses, and secure data handling. The team no longer has to chase files or verify health records manually. It’s all in the system.
With nearly 2,000 employees and constant demand, HOGO receives hundreds of applications weekly—especially via social media. With our platform, they can now track every applicant from first click to contract. Recruiters love the new overview, and the team can easily follow up, score candidates, and move faster than ever.
“More candidates, better overview,” says their HR team.
What Makes the Platform So Effective?
Here are some of the core features that make the difference:
✅ Unified dashboard for all application sources ✅ Custom workflow stages for each team ✅ Automated email responses to applicants ✅ Built-in actions (call, email, assign) from inside the app ✅ Rating system for internal reviews ✅ Seamless data transition when candidates are hired
Everything’s built with non-technical teams in mind—fast to learn, easy to use, and fully customizable.
AI Screening: Hiring at the Next Level
We’re now integrating AI-powered resume screening to make first-round decisions even faster.
Benefits include:
Up to 80% less time spent on manual screening
More consistent evaluation of candidates
Automatic ranking based on job fit and qualifications
Deeper insights into experience, skills, and culture match
The AI system doesn’t replace decisions—it just handles the heavy lifting. Your team stays in control, with better data and more time to focus on the best candidates.
Beyond “Just Another ATS”
The real power of this system lies in its adaptability. Each company has full control over:
Application stages and workflows
Team access rights
Email templates and messaging
Legal or medical compliance steps
Custom dashboards and reports
And the best part? It doesn’t take months to implement.
Setup in Days, Not Months
Thanks to our template-first approach, every rollout is fast and focused:
Setup + customization: 2–3 days
Training: 1 session per team
Go-live: immediate
No complex IT integration. No drawn-out project. Just fast results—and visible impact.
The Future of Hiring Is Clear and Custom
These three stories are just the beginning.
Our hiring platform continues to evolve, with:
AI tools for even smarter screening
Analytics dashboards for better planning
Mobile-friendly versions for HR on the go
Optional integrations with existing tools
Whether you're hiring ten people or a thousand, smart recruiting isn’t about volume—it’s about clarity, structure, and speed.
Ready to Make Hiring Simpler?
Let’s talk about how we can turn your recruiting chaos into a system that works.
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